Agencies
Services
Category:
Enterprise Applications
Description
The Central Inventory System (CIS) is a common online inventory management and monitoring system. It includes the initial identification tagging of the State of Illinois' equipment, furniture, vehicles and real property as well as the continuous monitoring of their status and locations. It is offered for use to all State of Illinois agencies, boards, and commissions.
CIS averages 40,000 transactions per month. By offering a common application such as CIS to its 20+ customers, DoIT is able to reduce the costs associated with duplication of inventory system operations among its various customers.
CIS is compliant with Government Accounting Board Standard #34.
Product Features and Descriptions
- Create property records for equipment, furniture, real property and vehicles
- Update and track inventory items within agency-defined locations
- Assign specific items to individuals
- Produce inventory management reports by location within an agency
- Apply the calculated depreciation to determine asset values
- Calculate depreciation on capitalized items
Standard
Rates and Billing
| Item | Unit of Measure | Debit Code | Rate |
|---|---|---|---|
| Timekeeping (CTAS) | Per Transaction | 131 | $ 0.17 |
| Personnel System | Per Active Code Position | 161 | $ 3.40 |
- CTAS performs all calculations for overtime.
- CTAS calculates accumulated benefits for each employee based on continuous service dates.
- CTAS computes accumulated leave and compensatory time.
- CTAS monitors the maximum vacation carryover and reports the amount on employee monthly time reports.
- Each employee has their own respective login ID and password to ensure that employee time records are securely controlled and confidential.
- eTime provides an instant summary of employee benefit time.
- Enhanced flexibility requesting leave time.
- Cancel and modify previously-entered leave requests by means of a simplified edit process.
- Readily check on the history of leave requests including leave dates, nature of leave used and actual hours that leave started and ended.
- Review the accuracy of the time as accounted for in the Daily Time Report on a weekly basis before submitting respective time records.
- A Team Calendar allows employees/supervisors to view the leave times of fellow employees within their own defined team or group for planning purposes.
Standard
Non-Standard
eTime
Customers who are using CTAS are eligible to participate in the benefits offered through the eTime application at no extra cost beyond the CTAS rate. eTime is a secure web-based, real-time system that provides instantaneous access to a variety of employee time records and is continuously updated.
Ordering and Provisioning
Service can be procured, modified or cancelled by selecting the "Order Services" button near the top of the right pane.
DoIT Responsibilities
- Service provisioning and implementation
- Incident resolution
- Routine maintenance
- Provide highly-reliable application connectivity
- Track service costs and invoicing
- Notify all users of scheduled maintenance windows
Agency Responsibilities
- Develop and implement agency governance to ensure staff compliance with DoIT incident reporting and request requirements
- Ensure CIS use is business related
- Ensure users log out when not needing to be online with CIS
- Do not share copyrighted or protected information without required approvals
Service Levels and Metrics
Service Fulfillment/Provisioning
Staff will respond to service requests during the published business hours. DoIT targets to provision this service within 2 hours.
Incident Response and Resolution
All incidents reported to DoIT will be captured in the DoIT service management ticketing system and addressed according to the Incident Management Guidelines.
To report an incident, click here Report Problems Form or contact the DoIT Service Desk at 217-524-3648 (Springfield) or 312-814-3648 (Chicago).
Service Availability
This service will be available 24/7 excluding planned outages, maintenance windows and unavoidable events.